In the name of Allah, the Gracious, the Merciful
Welcome
Ahmadiyya Muslim Jama’at Canada (AMJ Canada Inc.) is strongly committed to protecting personal data. This privacy statement describes why or how we collect and use personal data and provides information about individuals’ rights. It applies to personal data provided to us, both by individuals themselves or by others.
Personal data is any information relating to an identified or identifiable living person. AMJ Canada Inc. processes personal data for numerous purposes, and the means of collection, lawful basis of processing, use, disclosure and retention periods for each purpose may differ.
This Privacy Notice tells you how we look after your personal data when you visit our website and at other points at which we collect your personal data. It tells you about your privacy rights and how the law protects you.
We may use personal data provided to us for any of the purposes described in this privacy notice or as otherwise stated at the point of collection. This document may also be described as a Fair Processing Notice.
Our website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
Important Information About Us
Ahmadiyya Muslim Jama’at Canada (AMJ Canada Inc.) is a registered charitable organization with the registration number of 113891717RR0001 in Canada.
Its key aims are: The advancement of religious and secular education and research. The relief of those who are sick or poor in health. The relief of those in financial distress. The relief assistance of people in any part of the World who are the victims of war or other conflicts and natural disasters. The advancement of Islamic faith worldwide as expounded by Hadhrat Mirza Ghulam Ahmad of Qadian, the Promised Messiah and Mahdi.
AMJ Canada Inc.(collectively referred to as “AMJ Canada Inc.”, “we”, “us” or “our” in this privacy notice). It acts as a controller of personal data and it is responsible for your personal data in connection with its activities. Our registered office is at 10610 Jane Street Maple, ON L6A 3A2. You can contact us there or by sending a message by visiting this link or by phone at 905-303-4000 x 2232 between 10 am to 8 pm EST.
We have a Data Protection Officer (DPO) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the DPO:
| Contact details | |
| Name or title of DPO: | Mr. Naveed ul Islam |
| Email address: | dpo@ahmadiyya.ca |
| Telephone number: | 905-303-4000 x2232 |
Changes to this privacy statement
We recognise that transparency is an ongoing responsibility so we will keep this privacy notice under regular review. This privacy notice was last updated on 30thof December 2018.
Making a Complaint
You have the right to make a complaint at any time to the following Information Commissioner’s Offices (ICO), the Canadian supervisory authorities for data protection issues:
1. Office of the Privacy Commissioner of Canada
2. Office of the Information and Privacy Commissioner of Alberta
3. Office of the Information and Privacy Commissioner for British Columbia, and
4. Commission d’accès à l’information du Québec.
It is our aim to comply with the regulatory requirements under the Personal Information Protection and Electronic Documents Act (‘PIPEDA’) as outlined here. We also aim to comply with General Data Protection Regulation (‘GDPR’) as much as it is practicable and applicable to us in Canada under Privacy Shield regulations, although these obligations are not yet clear.
You have a right to make a complaint at any time to the relevant Information Commissioner’s Office (ICO). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us at the first instance.
A Request We Would Like to Make of You
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you.
Where you do not provide consent for personal information to be processed, we will respect your request. However, for the purposes of security at our organized events, we retain the right to deny entry to any individual or organization we are unable to appropriately vet.
Letting You Know About Our Events
AMJ Canada Inc. may invite members of the Ahmadiyya Muslim Community and/or those who have expressed an interest in Islam-Ahmadiyya, to events. You may receive such invitations if you have requested information from us where you have not opted out of receiving such invitations. If we seek to share your personal data with any company other than AMJ Canada Inc., for the purpose of assisting us with offering invitations and organizing events, we will request your express ‘opt-in’ consent. We may use your Identity, Contact, Technical, Usage and Profile Data (see Types of personal data below) to form a view on what events we think you may want or need, or what may be of interest to you. This is how we decide which events may be relevant to you.
Opting out
We are implementing mechanisms where you can ask us to stop sending you such invitations at any time by logging into the website and checking or unchecking relevant boxes to adjust your contact preferences or by following the opt-out links on any invitations sent to you or by contacting us at any time.
The Type of Personal Data That We Collect and Use
When we refer to collecting or using personal data, or personal information, we are referring to any information about an individual from which that person can be identified. It does not include data where the identity has been removed (known as ‘Anonymous Data’).
For non-member guests and visitors, we may collect, use, store and transfer different kinds of personal data about you that we have grouped together in this table.
| Types of personal data that we collect, store, use and transfer | |
| Identity Data | This includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender, membership number (if applicable), title or office held within AMJ Canada Inc. (if applicable), title or office held. |
| Contact Data | This includes home address, delivery address, email address and telephone numbers. |
| Technical Data | This includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our websites. |
| Usage Data | This includes information about how you use our website. |
| Events Data | This includes your preferences in receiving information about (or invites to) events and your communication preferences. |
For data collection details of our members and employees, please visit our member and department sections.
Where Do We Get Your Personal Data From?
| How we collect personal data | |
| Direct Interactions | You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
|
| Automated technologies or interactions | As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies. Please see our cookie policy for each website for further details. |
| Third parties or publicly available sources | We may receive personal data about you from various third parties and public sources as set out below:Technical Data from the following parties:
|
We use different methods to collect data from and about you. We have set this out in the table below.
Further information about cookies
Our website uses the following types of cookies:
● Google Analytics (for more information see Google’s Privacy Notice)
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of websites may become inaccessible or not function properly
How We Use Your Personal Data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
● Where we have your consent to do so.
● Where we need to perform a contract which we are about to enter into, or have entered into, with you.
● Where we need to comply with a legal or regulatory obligation.
● Where it is a necessary condition of server for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Purposes for Which We Use Your Personal Data
We use your personal data when undertaking the following activities.
| Type of activities which we engage in, and corresponding purposes | |
| Type of Activity | Purpose Description |
| Communication and updates | 1. Send you newsletters and updates about, events, activities and services at or by AMJ Canada Inc. 2. To be contacted by post, mail or phone |
| Event and Campaign Management | 1. provide event or campaign updates, 2. event registration including keeping a record of guests confirmed forattendance, contacting you in relation to parking arrangements,dietary needs and any other associated activity 3. providing information about future events 4. Obtaining your feedback5. Contacting you to support a campaign/petition |
Legal Basis for Using Your Personal Data
We have set out below, in a table format, a description of particular activities in which we engage, and according to which we process personal data. Further, we have set out the legal basis which we rely on in order to do so. We have also identified our legitimate interests for processing personal data, where appropriate.
Please note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
| Legal basis for using your personal data | |||
| Specific purpose or activity | Type of data used | Lawful basis for processing (Article 6 GDPR) | Lawful basis for processing (Article 9 GDPR) |
| Register individuals and organizations for event management purposes or register interest to support a campaign and raise funds | Identity Data, Contact Data, Children Data | Legitimate Interest | Explicit Consent |
| To send newsletters and updates about events, campaigns, activities and services at or by AMJ Canada Inc. and for communication by post, email or phone | Identity Data, Contact Data, Events Data | Legitimate Interest | Explicit Consent |
| Website Maintenance | Identity Data, Profile Data, Technical Data, Usage Data | Legitimate Interest |
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another purpose. This new purpose must be compatible with the original purpose for which we collected your data. If you have any questions concerning this matter, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where we are required, or permitted to do so by law.
Consent and Children
We recognize that the maturation process is an evolving one, as youth are introduced to– and thus begin to develop an understanding of – information-based services at increasingly early ages. The OPC is of the view that while a child’s capacity to consent can vary from individual to individual, there is nonetheless a threshold age below which young children are not likely to fully understand the consequences of their privacy choices, particularly in this age of complex data-flows. On the other hand, the OIPC-AB, OIPC-BC and Quebec CAI do not set a specific age threshold, but rather consider whether the individual understands the nature and consequences of the exercise of the right or power in question. AMJ Canada Inc. requires consent from parents or guardians for every child under the age of 18.
Disclosing Your Personal Data to Others
AMJ Canada Inc. does not share our non-member visitors or guest’s information with third-parties. Members may visit member areas or department specific websites for details.
Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, altered, disclosed and/or processed in an unauthorized manner. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have an operational ‘need to know’.
We are in the process to put in place procedures to deal with any suspected personal data breach. We will notify you and any applicable regulator of a breach where we are legally required to do so.
We are in the process to train users and raise general awareness in this regard to our members and data handlers.
Data Retention
We will only retain your personal data for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the following criterion:
● the amount, nature, and sensitivity of the personal data;
● the potential risk of harm from unauthorised use or disclosure of your personal data;
● the purposes for which we process your personal data;
● whether we can achieve those purposes through other means; and
● the applicable legal requirements.
Details of retention periods for different aspects of your personal data are available in our retention policy, which you can request us by contacting us.
In some circumstances, you can ask us to delete your data: see section Description of Your Legal Rights below for further information.
In some circumstances, we may anonymize your personal data (so that you can no longer be identified through the data) for research or statistical purposes. According to the law, anonymous data is not classified as personal data, as the data cannot be used to identify any given individual. As such, we are permitted, by law to, use Anonymous Data indefinitely without further notice to any data subject.
Description of Your Legal Rights
Under the Canadian Privacy Act, you have the right to:
● Inquire what personal information about you we have.
● Request an explanation on how it is or has been used and provide a list of any organizations to which it has been disclosed.
● Get access to your information we have.
● Request a correction or amendment to any personal information if its accuracy and completeness is challenged and found to be deficient.
Exercising Your Legal Rights
Under certain circumstances, you have rights under to your personal data. This includes:
● Request access to your personal data.
● Request correction of your personal data.
● Request erasure of your personal data.
● Object to processing of your personal data.
● Request restriction of processing your personal data.
● Request transfer of your personal data.
● Right to withdraw consent.
Under Canadian PIPEDA regulations, some of these rights will be given to the Canadian citizens commencing January 2019. If you wish to exercise any of the rights set out above, please contact us.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Contact us
As mentioned above, we have appointed a Data Protection Officer (DPO) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact our DPO using the contact details provided above.